We are committed to safeguarding the privacy of our website visitors and service users.
This policy applies where we are acting as a data controller with respect to the personal data of our website visitors and service users; in other words, where we determine the purposes and means of the processing of that personal data.
Our website incorporates privacy controls which affect how we will process your personal data. By using the privacy controls, you can specify whether you would like to receive direct marketing communications and limit the publication of your information. Details of how you can access these privacy controls can be obtained by using the contact details below.
In this policy, “we”, “us” and “our” refer to Beroean.com as an entity.
2 Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
3 Who are we?
Beroean.com is affiliated with the The Churches of God in the Fellowship of the Son of God, the Lord Jesus Christ, hereafter “the Churches of God”; Beroean.com is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes. Third Party services are utilised as data processors; for more details regarding data processing, please contact Beroean.com using the details provided below.
4 How do we process your personal data?
Beroean.com complies with its obligations under the “GDPR” as an organisation affiliated with the Churches of God by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes: –
To enable us to provide a voluntary service for the benefit of the public;
To administer membership records;
To promote the interests of Beroean.com;
To maintain our own records;
To inform you of news, events and activities at Beroean.com.
This processing of data is internally regulated by a nominated data protection officer (DPO).
5 What is the legal basis for processing your personal data?
Explicit consent of the data subject so that we can keep you informed about news, events, activities and keep you informed about Beroean.com events;
Implied consent as a result of a transfer of data from an organisation or group also affiliated with the Churches of God.
Where consent is implied under the terms of paragraph 4.1.2, the DPO will ensure that explicit consent is obtained within one calendar month;
Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement;
Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: –
the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
there is no disclosure to a third party without consent.
6 Sharing your personal data
Your personal data will be treated as strictly confidential.
Your personal data will only be shared for purposes connected with the Churches of God with your consent.
We will only share your data with third parties outside of the Churches of God (including other affiliated organisations) with your consent.
7 How long do we keep your personal data?
Your personal data will only be held by Beroean.com for one calendar year before further consent will be obtained.
Your personal data will only be held by Beroean.com for any active work for which your personal data is required; once your personal data is longer required – for example, a mailing list will no longer be used in the future – your data will be destroyed and you will receive notification of this.
You may also request that your personal data be destroyed at any time (see para 7.1.3).
8 Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –
The right to request a copy of your personal data that Beroean.com holds about you;
The right to request that Beroean.com corrects any personal data if it is found to be inaccurate or out of date;
The right to request your personal data is erased where it is no longer necessary for Beroean.com to retain such data;
The right to withdraw your consent to the processing at any time;
The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), where applicable;
The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
The right to object to the processing of personal data, (where applicable);
The right to lodge a complaint with the Information Commissioners Office.
9 Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
10 Contact Details
To exercise all relevant rights, queries of complaints please in the first instance contact the Data Protection officer by sending an email to firstname.lastname@example.org.